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Video & Course Storage Options

All Canvas courses are set to the maximum of 2GB, just like PolyLearn-Moodle courses were. 

Course Storage  |  User Storage - Discussion

Video & Audio

CSU Policies and Requirements for Captioning/Transcripts

Uploaded Video

PLEASE NOTE: All video files (MP4, MOV, and AVI) uploaded to Canvas will not display captions, and therefore the videos are not accessible. These video files need to be removed from your course shells and stored on one of the cloud hosting sites: Zoom, Screencast-O-Matic, YouTube, Vimeo or Microsoft Stream.
All audio files (MP3) uploaded into Canvas will not display transcripts, and therefor are not accessible. If you do not have a transcript for the audio already, you can use Otter ( ) to create the transcripts. Learn how to use Otter (video). 

 Stream   |  YouTube  |  Zoom Cloud  |   SOM Cloud  |  OneDrive  |   Google

Course Storage

Faculty using Canvas automatically have 2GB of storage in each course. In addition, 5TB (5,000 GB) of additional space for (non-video) course materials is available to faculty within OneDrive. Files can easily be linked within Canvas for students to access.

NOTE: if you course exceeds 2GB, then you will NOT be able to import that course into next quarter. You will have to delete files to be able to reuse the course at a future date. 

Course size does include student participation, but students will always be able to participate (upload files, take quizzes, type in text boxes, etc) in a course even if it is full.

If you have large files or videos, it is best to use outside storage spaces like OneDrive/Google Drive/Office 365 Stream/YouTube to host the files and link them to your courses for your students to access. 

Once the course is full, faculty will not be able to add more content.
Faculty can check their course space in two locations:

  • Course menu, Files. Scroll to bottom to see % used
  • Course Menu, Settings > in Side Bar – Course Statistics > File Storage tab.

If you Imported a PolyLearn backup (MBZ) course into Canvas, you will have many extra files that you do not need. You can review your Files from the course menu and delete any of the unwanted files to free up space. Learn more about files in Canvas

Canvas files

Do not upload audio or video content to Canvas courses. Instead, provide links within your courses to the materials on the Zoom or Screencast-O-Matic cloud storage.


video How to embed a Zoom cloud recording in Canvas

Storage Options

Linking to Office 365 - OneDrive

In addition, 5TB (5,000 GB) of additional space for (non-video) course materials is available to faculty within OneDrive. Files can easily be linked within Canvas for students to access. 

When you "Attach file" within Canvas to your OneDrive file...the file will be viewable in the Canvas course to your students even if the file is "Private" in your account. You do NOT have to "share" the files within OneDrive. 

Create a Page and add the links within the text...

  1. Click on the Add External Media button.
    External Media option
  2. Click on the Office 365 option.
    Select App
  3. Log in.
    NOTE: When you login to your Cal Poly account (, you are accessing your resources to share a folder or file.
    Office Login
  4. Choose the file you want to link.
    NOTE: this is the only file your students will see on your course. They will not have access to the other files. 
  5. Click on the Attach File button.

Video & Audio Options

Embed Video from Office 365 - Stream

In addition, 5TB (5,000 GB) of additional space for audio/video is available to faculty within Stream. Files can easily be linked within Canvas for students to access. 

Once you have uploaded your audio/video into Stream, you can link the video into your Canvas course.

Stream provides automatic captions, learn more about enabling auto-generated captions for your video

Learn more about Stream and it's tools at &

Login with your Cal Poly Username and Password. Here you can search for other videos, create your own, share with peers and students, and create your own channel. 

  1. Log into Office Email/Calendar, then choose the Applications menu on the top left, then click on the All apps link.
    Office applications
  2. Scroll down and choose Stream.
  3. Choose the option of uploading a video from your computer files or recording your own.Showing video upload options
  4. Find the video you want to link into your course. Click on the Share button.
  5. Click on the Copy button to copy the URL.
  6. Within Canvas, select the text you want to create a link for, then click on the Link to URL button. 
  7. Paste the URL into the box and click on the Insert Link button.
    URL paste

Embed YouTube Video

You may also place links in Canvas to other trusted online audio/video storage locations, like YouTube.



RCE Embed

Embed Code


  • Easiest way to embed a YouTube video into a course element
  • You want to embed an unlisted YouTube video
  • You want to embed a video that’s NOT on YouTube (same instructions apply)


  • A public YouTube video
  • A video that allows for embedding and provides the embed code


  • Can’t be used for unlisted or private YouTube videos
  • Can’t be used for non-YouTube embeddable videos
  • Need to be aware of copyrighted content in the video
  • Unless you modify the embed code yourself, recommended videos - possibly inappropriate videos - may show up as options for students to click on once the video ends
  • Need to be aware of copyrighted content in the video

Modified from


To ADD a "Public" YouTube video to your course Page:

Create a Page and add the video within the text.

  1. Place your cursor where you want the video to appear, then click on the Plug button.
    external plug
  2. Choose YouTube from the list.
    YouTube option
  3. Find the video and click on the Embed button.

To Embed an "Unlisted" YouTube video to your page: 

Create a Page and add the video within the text.

  1. From YouTube, click on the SHARE button. 
  2. Click on the Embed button.
    YouTube embed 
  3. Copy the Embed Video HTML.
  4. From your Canvas course, the RCE, click on the HTML button (bottom right).
  5. RCE HTML button
  6. Paste the Embed code, exit HTML by clicking on HTML button again. 
    paste YouTube Embed code
  7. Save the page. 




Discussion Attachments - User Storage

Each student only has 54MB of user storage. This is space you can store your files in Canvas under Account > Files. But, Cal Poly already has OneDrive and each student has 1TB of space. If you asked your students to attach a file in a Discussion...that uses the user storage in Canvas. Students can instead link the file from OneDrive, Google, Box, or other cloud option.

NOTE: This is only a Discussion Attachment issue. When a student submits to an Assignment - User Storage is not used. 

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