Import Grades to PeopleSoft - Grade Roster
Within the Faculty Center > Grade Roster...Faculty can import grades from Canvas.
NOTE: By using this tool, you are taking reasonability for the transfer of the grades from Canvas to PeopleSoft. After verifying import results, proceed with normal grading processes.
Update - 10/29: Cross-listed (merged) sections will NOW allow you to import grades. Also we added the Override option and it also will import into the Roster.
Grade Import Issues for Large Courses: Courses with 200 students or more may experience delays importing into the Grade Roster. Please wait 15 minutes to allow the system to import all data, then check for accuracy. If you need help, please contact the Office of the Registrar via email at firstname.lastname@example.org.
Final Grade Override: Canvas allows faculty to create a column in the Grades "Final Grade Override" so that you can import any grade. Final Grade Override WILL import into PeopleSoft instead of "Final Grade".
What does PeopleSoft get from Canvas?
The Final Grade column which is ONLY viewable via the Export Grades CSV file. You can export your grades to make sure the Current Points/Grade matches the Final Grade.
Steps to Finalize your Canvas Grades for PeopleSoft Import
You MUST have the correct settings before you import grades OR the wrong grades will be imported.
If you don't make the setting changes, your Grades can be incorrect. For example this student is getting a B+ 278.75 pts...but PeopleSoft would get an F.
Make sure your course has the Grade Scheme enabled, so the letter grade is transferred to PeopleSoft.
Grade Policy = Missing assignments MUST be set BEFORE your course is available and you create graded activities in your course. If after your graded assignments you realize students are getting 100% (A) for activities they did NOT do...Sorry to say - you will have to edit EACH students grades and assign 0 pts for that activity. Edit grades in the Gradebook.
From the Grades:
- Find the "-" in the grades cell and click on it.
- Type "0" into the cell and hit the Enter/Return key.
By Default, All missing assignments are 100% unless you change your settings before the course begins.
A) If you are NOT using activities in your Grades, then you need to Un-publish them on the Assignment Index menu. When you un-publish the activity it will no longer negatively change grades.
B) If you are using Weighted Categories in your Assignments Index, you will also need to un-publish and place the items into a 0% weighted category. Having ungraded items in weighted categories WILL negatively affect your students grades.
Make sure all graded activities are Posted.
Export your Grades to make sure the Final Grade (2) is the same as the Current Grade (1) in the CSV file. Only Final Grade will import into PeopleSoft.
Import grades into the Grade Roster. Please see the PDF tutorials if you need help. If you have questions or need additional assistance with the Grade Roster, please contact the Office of the Registrar by telephone at (805) 756-2532 or via email at email@example.com
If you have finalized and submitted grades to PeopleSoft and need to change grades, you can submit a Grade Change starting Monday, June 21, 2021.