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Upload or Link to External Files - OneDrive, Google

OneDrive  |   Stream   |   YouTube   |   Google


Cal Poly has 1TB for each user within Microsoft 365 - OneDrive. Cal Poly has had OneDrive services for years and is the central file storage tool for all Cal Poly users. Canvas is new to Cal Poly and also has a small personal storage (54MB) within User > Files. If you exceed that space, please use the Cal Poly OneDrive or your personal choice of cloud storage. You can then link or upload those files into Canvas when needed. 

Students will ALWAYS be able to upload their files into Canvas Assignments, Quizzes, or Discussions.

Embed Video from Office 365 - Stream

In addition, 5TB (5,000 GB) of additional space for audio/video is available to faculty within Stream. Files can easily be linked within Canvas for students to access. 

Once you have uploaded your audio/video into Stream, you can link to the video in your Canvas course.

Stream provides automatic captions, learn more about enabling auto-generated captions for your video

  1. Log into Office Email/Calendar, then choose the Applications menu on the top left, then click on the All apps link.
    Office applications
  2. Scroll down and choose Stream.
    Stream
  3. Find the video you want to link into your course. Click on the Share button.
    StreamCopy
  4. Click on the Copy button to copy the URL.
    embed
  5. Within Canvas, select the text you want to create a link for, then click on the Link to URL button. 
    link
  6. Paste the URL into the box and click on the Insert Link button.
    URL paste

Embed YouTube Video

Do not upload audio or video content to Canvas courses. Instead, provide links within your courses to the materials on the Zoom or Screencast-O-Matic cloud storage. You may also place links in Canvas to other trusted online audio/video storage locations, like YouTube.

Learn more about YouTube accounts, requesting longer video time, and uploading your unlisted video

To ADD YouTube to your course:

Create a Page and add the video within the text.

  1. Place your cursor where you want the video to appear, then click on the YouTube button.
    YouTube button
  2. Find the video and click on the Embed button.
    embed

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