Starting Winter 2020....
Automatic Course Shell Creation
Course shells are uploaded from Peoplesoft. Course shells appear a quarter before. [For example, Fall shells will appear in Canvas seven days before the Summer quarter starts.] A Course Shell is a course website without any content, which is available for instructors to use. Log into Canvas through the My CalPoly Portal (https://my.calpoly.edu) and add the content to the Course Shell. Students will be unable to view or access the course until the instructor makes it available (Publish). If the instructor is teaching a cross listed course and only wishes to use one of the Course Shells, the instructor can merge the sections.
Automatic Instructor Assignment to a Course Shell
The instructor information, listed in Peoplesoft, must be current in order for the Course Shell to be created accurately. If the instructor information in Peoplesoft for the course is listed as Staff, the Canvas Shell will not be assigned to you. If the courses are not accessible to you from Canvas and the instructor of record is Staff, you will have to contact your department. Your Department Scheduler will notify the University Scheduling Office, which will update Peoplesoft. The Peoplesoft data is sent to Canvas M-F about 5am, so it could take up to 24 hours (M-F) before you will have access to the Canvas Shell.
If you are team teaching a course, the first instructor listed in Peoplesoft will be assigned to the Canvas course and will need to add and change the role of the other co-instructor(s).
The content added into the courses by the instructor of record (and others the instructor has added with the same role), remains that instructor's intellectual property. If the instructor would like to provide access to their own intellectual property in Canvas, the instructor can "Enroll Users" into their course or email firstname.lastname@example.org requesting access. Due to the nature of the course intellectual property, we are unable to provide access to course content without the written permission of the owner (instructor of record).
Automatic Student Enrollment
On the first day of registration, enrolled students will be added into the Canvas Course Shells. The enrollment data in your Canvas Shells will be updated M-F at 5am to keep up with add/drop, name changes, etc.
Students who have enrolled through CP Reg during the first two weeks will need to wait until the data is sent to Canvas M-F at 5am, which can take up to 24 hours (M-F). This can sometimes be later in the second week of the quarter. Instructors can manually add wait-listed students until they are officially enrolled by PeopleSoft.
Student Course Access & Duration
All enrolled students will automatically be added to the corresponding Canvas Course Shells. Once the instructor has made a course available the student will have access to that course (via the Portal) until it has been removed or unpublished by the instructor. Students will not see the course link in the Portal until instructors' make your course available. If you do not want your students to access the course after the quarter has been completed, then you must make the course unpublished or set to read-only.
Non Cal Poly Users
It has recently become policy that ITS is unable to provide Canvas accounts to access courseware for non Cal Poly users (those who are not current faculty, staff or students) based on FERPA (privacy rights of the students).
Affiliate accounts can be created to allow non Cal Poly users to access the Portal, Canvas, email, and calendar. For more information please visit https://calpoly.atlassian.net/wiki/spaces/CPKB/pages/2424951/Request+an+Affiliate+Account. If you have questions about this, please contact the Service Desk.
Canvas Data Export
Canvas courses can be backed up and saved. Canvas courses can also be placed in the Commons for personal or shared access.